When you create a worksheet on Redmenta, you decide who can see it and how it can be completed. This is more than just a technical setting—it shapes how your worksheet will be used in the classroom and beyond.
Sometimes you may want to keep a draft to yourself. Other times, you might assign it to one specific group of students, open it to the wider Redmenta community, or even make it accessible without registration. Each situation calls for a different visibility level, and choosing the right one ensures your activity works exactly as you intend.
Redmenta offers four visibility levels. Let’s look at what they mean and in which cases we recommend using them.
By default, every worksheet you create is set to Private. In this mode, no one but you—the editor—can see or access the worksheet.
This is a safe place to draft, edit, and refine your content before it’s ready for students. You can also return a worksheet to private mode once it has been used, removing it from view while keeping it saved for future reference.
When to use it:
Example: You are designing a new science quiz but still adjusting the questions. Keeping it private ensures students don’t see or use it before it’s finished.
With this option, you can share the worksheet with specific students or groups. You can also set individual completion settings for each group or person you assign it to. This makes it the most targeted and flexible option for classroom use.
When to use it:
Example: You want your 10th-grade class to complete a history timeline. You assign it only to their group, while providing an adapted version to a student who requires additional support.
Choosing All Redmenta Users makes your worksheet available to anyone logged in to Redmenta—both students and teachers. Unlike “Only certain people,” you don’t need to specify groups or individuals one by one.
When to use it:
Example: You’ve built a math revision worksheet. Instead of assigning it separately to three different classes, you share it with all Redmenta users so that any logged-in student can access it, while still allowing you to track completions.
This is the most open visibility level. Anyone with the link can access and complete the worksheet, even without a Redmenta account. Students simply type their name before starting, and that name will appear in the results.
While this option makes sharing easy, it is important to note that it provides very limited teacher control. You cannot restrict how many times the worksheet can be completed, and responses may come from anyone who has the link.
When to use it:
Example: You are running a parent engagement evening and want parents to try a fun quiz without creating accounts. You set the worksheet to “Anyone on the Internet” so they can join instantly.
Each visibility level is designed to fit a different teaching situation:
Visibility Level
Who Can Access
Tracking Available
Teacher Control
Best For
Private
Only the editor (teacher)
Not relevant
Not relevant
Drafting, editing, or hiding worksheets after use
Only certain people
Selected groups or individual students
Yes
High (set individual/group access and fill rules)
Assigning to specific classes, groups, or individuals; differentiation
All Redmenta users
Any logged-in Redmenta user (students & teachers)
Yes
Medium (no need to assign groups, but tracking remains)
Wider sharing within Redmenta, situations where you don’t know exactly who will complete but want results tracked
Anyone on the Internet
Anyone with the link (no login required)
Limited (names typed manually, no account link)
Low (cannot limit completions, open access)
Quick sharing outside Redmenta, school events, public or trial activities
By choosing the right setting, you ensure your worksheets are used in exactly the way you need—whether that’s quietly preparing drafts, focusing on a single class, or opening up your work to the world.
